RFP 8.5’ X 20’ Concession Trailer

The City of O'Fallon, Missouri is seeking proposals for the purchase of a new 8.5' x 20' dual axle concession trailer. The trailer will be used to sell small items and as a warming station for employees. The proposal submission deadline is February 25, 2026, at 12:00 P.M. CST. Here are the key points from the RFP document: 1. **Proposal Purpose**: The City of O'Fallon is seeking competitive proposals from qualified companies to provide an 8.5' x 20' concession trailer. 2. **Trailer Requirements**: The trailer must be 8.5' x 20', have a dual axle, and be capable of being plugged into shore power or generator power. It will be used to sell small items like chips, candy, and coffee, and as a warming station for employees. 3. **Proposal Submission**: Proposals must be received by the City of O'Fallon, Missouri, Purchasing Office, by February 25, 2026, at 12:00 P.M. CST. Proposals must be clearly identified as a proposal for RFP #26-013 and shall show such information on the outside of the proposal packet. 4. **Evaluation Criteria**: The City will evaluate proposals based on the respondent's ability to meet the requirements outlined in the RFP. The City reserves the right to reject any or all proposals and to make no award. 5. **Contract Terms**: The contract will be for a one-time purchase, with a firm price for a one-year period. The City reserves the right to terminate the contract with 30 days' written notice. 6. **Qualifications**: Respondents must be licensed, insured, and bonded, and must provide satisfactory evidence of their ability to provide the required services. 7. **Insurance Requirements**: The awarded company must maintain Professional Liability, Commercial General Liability, and Workers Compensation insurance, listing the City of O'Fallon as an "Additional Insured" during the term of the agreement. 8. **Proprietary Information**: All material submitted in response to the RFP will become public record and will be subject to inspection after an Intent to Award notice is issued. The City of O'Fallon, Missouri, reserves the right to reject any or all proposals, to make no award, or to further negotiate costs submitted in proposals. The City also reserves the right to waive any variances from the original RFP in cases where the variances are considered to be in the best interest of the City.