Village of Dansville TAP Grant Application and Engineering

Village of Dansville – Request for Qualifications The Village of Dansville is soliciting qualifications from qualified engineering firms for assistance with the following tasks: preparation and submission of a Department of Transportation (DOT) Transportation Alternative Program (TAP) Grant Application, Environmental Permitting, Easement Acquisition (as needed), Preliminary & Final Design, Bidding Construction Administration, and Construction Inspection Services to incorporate pedestrian sidewalks throughout the Village. Project Description The Village of Dansville plans to apply for a 2025 TAP grant to incorporate pedestrian sidewalks on various streets throughout the Village. Proposals are being sought to assist the Village in with the following tasks: 1. Completion of TAP Grant Application 2. Environmental Review and Permitting 3. Easement Acquisition, as needed. 4. Preliminary and Final Design 5. Public Bidding 6. Construction Administration 7. Construction Inspection 8. Assist Village in Completion of all TAP Grant Requirements The Village anticipates that TAP grant applications will come out in September 2025. The selected engineer will assist the Village in the preparation and submission of a TAP grant application. Upon award of TAP funding, the selected engineer will proceed with design, bidding, construction observation, and construction administration services. Submittal Content The Statement of Qualifications must be organized in sections containing the following information: • Description of Firm. Describe your firm's legal structure, areas of expertise, length of time in business, number of employees, and other information that would help to characterize the firm. Provide the address of the main office (for legal purposes) and the address of the office that will manage the project. • Experience. Briefly describe other projects executed by your firm that demonstrate relevant experience; however, extensive descriptions of vaguely related projects are discouraged. Also, list all public sector clients for whom you have performed similar work in the past five years. For each project mentioned, include the name, address, and phone number of a person who can be contacted regarding your performance on the project. • Personnel. Provide a professional resume for the key people proposed to be assigned to the project (including any important sub-consultants), and describe relevant related experience. Describe key personnel's proposed roles and responsibilities on this project. Submittals must identify a proposed project manager, who would be responsible for the day-to-day management of project tasks and would be the primary point of contact with your firm. An organization chart of the project team may be appropriate. • Project Approach. Describe the tasks that must be accomplished to complete the project. Provide a narrative description of how the firm proposes to execute the tasks. Your firm should rely on its expertise and experience with similar projects to demonstrate how it will effectively complete this project. • Project Schedule. Provide a schedule of general project activities indicating the duration of each activity and the total project, including a schedule of Personnel to be assigned to project. The schedule should reflect realistic activity durations. Brochures or other material that may be helpful in evaluating your firm may be included in an appendix of the qualifications package. If partnering with a qualified MWBE firm, please include their applicable information, including resumes for key personnel, into your response. Submittal The submission must be received no later than Friday, December 12th, 2025 at the Village of Dansville, 14 Clara Barton Street, Dansville, NY 14437 at 4:00 pm.. Please plainly mark the outside of the envelope: QUALIFICATIONS - CONSULTING SERVICES for TAP gRANT. Submissions received after this deadline will not be considered. Selection Process Submissions will be ranked based on qualifications. Firms will be evaluated on the basis of the following factors: • Experience with the Village of Dansville • Relevant Experience with Similar Projects • Project Team Availability, Qualifications, Staffing and Experience • Management Approach including Timeliness of Project Deliverables and Ability to Communicate with Village Officials and Staff. • Experience with Department of Transportation, (DOT) Transportation Alternative Program (TAP) Grant Funded Projects. The Village will review and rank the proposals using the factors /rating scale listed below. Selection will be based on qualifications. The Village of Dansville reserves the right to invite any or all consultants for an interview before making a final selection. Such an invitation does not commit the Village of Dansville to pay any costs incurred in participating in said interview. The evaluation factors are: · Knowledge and familiarity with the Village of Dansville including understanding of the Village’s infrastructure and approach to capital projects. Maximum Points: 15 · Relevant experience with similar projects. Firms should provide a list and contact information for at least 3 similar projects that they have completed in the last 7 years. Maximum Points: 20 · Project team availability, qualifications, staffing and experience. Having the right team helps deliver a project within budget and on schedule. The Village will give considerable weight to the Firm’s staff including having sufficient staff to complete the project. Weight will be given to the individual qualifications of the project team members who will be assigned to complete a majority of the work identified. Considerations will include the individuals’ qualifications, experience, and location of key personnel. Maximum Points: 25 · Management approach including timeliness of project deliverables and ability to communicate with Village officials. Firms should outline their approach to project management and identify key services that will ensure the timeliness of project deliverables. Maximum Points: 20 · Experience with Department of Transportation, (DOT) Transportation Alternative Program (TAP) Grant Funded Projects. The Firm’s familiarity and experience in successfully satisfying funding agency requirements. Proposers should point out any special requirements that must be completed for funding. Maximum Points: 20 The Village expects to evaluate submissions within fourteen (14) days of receipt. If interviews are held, they will be scheduled within 2 weeks of short-list notification. An award is anticipated by January 2026. Equal Opportunity/ Affirmative Action Employer All qualified engineers will receive consideration without regard to race, color, religion, creed, sex, age, or national origin. The Village of Dansville strongly encourages M/WBE firms to submit proposals and may partner with qualified M/WBE firms to submit a proposal. Additional Information Questions regarding this RFQ may be directed to: Jessica Nolan Clerk Treasurer Village of Dansville 14 Clara Barton Street Dansville, NY 14437 585-335-5330 [email protected] Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 30.00%