Event and Academic Scheduling Software System

The Colorado State University System is seeking a cloud-based enterprise Event and Academic Scheduling/Event Management System (EMS) to support academic and event space scheduling across all CSU campuses. The system should ensure consistency, scalability, and operational efficiency. The selected EMS should offer robust functionality for scheduling, resource management, reporting, and integration with existing campus systems. Key features and requirements include: • Cloud-based system • Real-time data sync with existing systems (e.g., Banner, AiM) • User-friendly interface • Customizable approval workflow • Event deconfliction capability • Integrated invoicing capability • Emergency action plan generation • After-action report generation • Single-sign on and user management • Accessibility and security compliance • Support for multiple campuses and users The successful implementation of the EMS will require a structured approach, including implementation offerings, design, build, testing, data migration, validation, go-live, training, and support.