Description
The Colorado Broadband Office is seeking proposals from qualified vendors to provide professional meeting planning, stakeholder engagement, and facilitation services for a series of "Broadband Permitting Roundtables." The objective is to organize and execute these meetings to gather feedback from local, state, and federal government representatives, utility providers, pole owners, industry representatives, and other local officials on how the State can assist in streamlining permitting processes, reducing administrative burdens, and improving economic competitiveness. The work to be performed under the contract will include an Initial Phase (approximately five in-person meetings) and an Ongoing Support Phase (additional in-person meetings and/or virtual roundtables). Key tasks include stakeholder engagement, outreach, and work plan development, venue selection and logistics, roundtable facilitation, and post-meeting support and reporting.
• The vendor must have at least 3 years of experience in meeting planning and professional facilitation, preferably with government agencies.
• The vendor must provide a skilled moderator/facilitator for each meeting.
• The vendor must capture detailed feedback, questions, and action items during the meetings.
• The vendor must provide regular status reports to the State and establish a clear communication protocol.
• The vendor must perform regular quality checks throughout the performance of work and address any identified issues promptly.