Description
The Massachusetts Parole Board is seeking a vendor to provide document scanning and digitization services for approximately 100 boxes of parole files. The scanning must be done on-site at the Parole Board's Natick office due to the sensitive nature of the materials. The vendor must be able to complete the scanning, indexing, and quality control processes, and deliver the digitized files in a secure format. The project must be started and finished on or before June 30, 2026.
• The vendor must provide double-sided scanning, removal of blank pages, and indexing at the file level using PAR designated identifiers.
• The vendor must also provide secure data transfer and storage of the digitized files in the Parole Board's SharePoint.
• Optional services include shredding, destruction of records and other media, and re-boxing for destruction.
• The vendor's employees must pass a background check provided by the Parole Board.