Solicitation: 202509137 Maine School Safety and Transportation Conference

The Department of Education is seeking a vendor to provide conference services for the Maine School Safety and Transportation Conference. The conference will be held for two days, with an estimated 200 participants and 150 lodging guests. The vendor will be responsible for providing venue costs, A/V costs, catering/meal costs, and lodging costs. The vendor must submit a cost proposal that includes the costs necessary to fully comply with the contract terms, conditions, and RFP requirements. • The conference will include general session rooms, session rooms, registration set-up, exhibit table space, and storage and meeting space for the Planning Committee. • The vendor must provide A/V equipment, including projection equipment, staging, podium, microphone, sound system, and presentation equipment. • The vendor must provide catering services, including hors d'oeuvres, buffet breakfast and lunch, light morning and afternoon snacks, and dinner. • The vendor must provide lodging accommodations for participants, with costs not exceeding US General Service Administration per diem rates.