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  5. ›BID #21-25/26 Districtwide HVAC Filter Replacement and…

Pasadena Unified School District·California

BID #21-25/26 Districtwide HVAC Filter Replacement and Related Services

Closes 7/9/2026$200k – $500kInvitation for Bid
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Description

The Pasadena Unified School District is seeking a qualified contractor to provide a district‑wide HVAC filter replacement program, including removal and disposal of used filters, cleaning of filter housings, digital maintenance logging via the InMapz system, and reporting of unit conditions. Work must be performed at three school sites—Jackson Elementary, Pasadena High School, and Sierra Madre Elementary—following manufacturer recommendations, industry standards, applicable codes, and district procedures. The contract will cover all labor, materials, tools, equipment, transportation, and incidentals necessary to sustain the HVAC filter replacement service across the district. • Replace disposable HVAC filters at three specified school facilities on a scheduled basis. • Clean filter housings, log maintenance activities digitally, and provide condition reports. • Comply with manufacturer specs, local codes, and Pasadena USD procedures; all work is to be performed by the winning contractor’s personnel.

Attached files

Contact

Karla Coleman

[email protected]

Key dates

Opened
6/9/2026
Pre-bid meeting
6/22/2026Mandatory
Site visit
6/22/2026Mandatory
Closes
7/9/2026

Last updated

Details

Type
Invitation for Bid
Industry
Custodial and Facilities Services
NAICS
238220
Solicitation №
BID #21-25/26HVACFRMS

Budget estimate

$200,000 – $500,000

No budget is disclosed, but a typical district‑wide filter replacement program for three schools (each with multiple HVAC units) usually ranges from $200,000 to $500,000 annually, depending on filter quantity, service frequency, and ancillary reporting requirements. The estimate assumes 100‑150 filter replacements per year at $20‑$30 each, plus labor, disposal, and administrative costs.

AI estimate from the solicitation

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