IFB C1708 - Turnstile Preventative Maintenance Services

The Fashion Institute of Technology (FIT) and its auxiliary organization, F.I.T. Student Housing Corporation, are issuing an Invitation for Bid (IFB) for turnstile preventative maintenance services. The IFB is numbered C1708, and bids must be submitted electronically in PDF format to [email protected] by April 29, 2026, at 12:00 PM. The scope of work includes providing semi-annual preventative maintenance and repairs for turnstiles installed at various locations on the FIT campus, including residence halls and academic buildings. The preventative maintenance services include inspecting, adjusting, cleaning, and lubricating turnstile components, as well as replacing parts as needed. The successful bidder will be required to enter into a contract with FIT based on the terms and conditions specified in the IFB, including providing all labor, tools, materials, and equipment necessary to perform the work. The contractor must also be able to furnish replacement parts at a minimum of 5% off the manufacturer's list price. The IFB includes several attachments, including a bid checklist, a contractor reference sheet, and a bid analysis form. Bidders must meet certain requirements, including attending a mandatory site inspection, providing proof of insurance coverage, and submitting a completed bid analysis form. The contract will be for a period of one year, with the option to renew for additional years. The contractor will be required to provide routine and non-routine repairs, emergency services, and routine and periodic tests, inspections, and cleaning for the turnstiles. FIT will evaluate bids based on factors such as price, experience, and qualifications. The successful bidder will be notified within one hour of the bid opening, and the contract will be awarded to the bidder who provides the best value to FIT. Key requirements for bidders include: * Attending a mandatory site inspection * Providing proof of insurance coverage * Submitting a completed bid analysis form * Providing a minimum of three references for completed projects of similar size and scope * Meeting the requirements outlined in the bid checklist * Complying with New York State Labor Law Section 220-I and submitting a NYS DOL Certificate of Contractor Registration with their bid.