Description
The Department of Veterans Affairs is seeking a qualified contractor to provide Special Mode Transportation (SMT) services—including wheelchair, COT (cushion‑on‑the‑go), litter, and stretcher transport—for beneficiaries of the Kansas City VA Medical Center. This is a mission‑critical, five‑year Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a total estimated value of approximately $19 million. The contractor will be responsible for furnishing vehicles, qualified drivers and attendants, necessary equipment, insurance, and compliance documentation, and will price services on a firm‑fixed‑price basis using base‑rate and mileage CLINs, waiting‑time rates, and cancellation fees. A 30‑day post‑award mobilization period is allowed for staging vehicles, personnel, and documentation. The solicitation is a 100 % Service‑Disabled Veteran‑Owned Small Business (SDVOSB) set‑aside.
• Provide wheelchair and COT special‑mode transport within a 40‑mile radius of the Kansas City VAMC (base‑rate per trip) and mileage beyond 40 miles (per‑mile rate).
• Supply vehicles equipped for COT/litter/stretcher transport, with required restraints, climate control, and safety gear.
• Maintain required insurance (minimum $1 M general liability and $1 M automobile liability) and all licensing, inspection, and training certifications.
• Submit pricing for base‑rate trips, mileage, cancellations, waiting‑time (hourly rate with 15‑minute increments), and any other CLINs as outlined.
• Complete all post‑award requirements (CPS registration, HIPAA BAA, background checks, VA VetRide system training, etc.) within the 30‑day mobilization window.
• Questions due 08‑04‑2026; final quotation due 09‑04‑2026 1500 CT.
• Award will be based on price and non‑price factors (evaluation criteria to be finalized in a forthcoming amendment).