Request for Proposal RFP #26/27-002 for Fitness Equipment Maintenance at Various Locations

The City of Rancho Cucamonga (in partnership with the Rancho Cucamonga Fire Protection District) is seeking a qualified vendor to provide comprehensive maintenance, repair, and installation services for fitness‑equipment across multiple municipal and fire‑district facilities. The contract will run through June 30 2027 with optional one‑year extensions, and the vendor must be capable of 24/7 dispatch, adhere to California prevailing‑wage rules, maintain required insurance limits, and use the City’s computerized work‑order system. • Scope includes preventive‑maintenance visits, emergency repairs, and equipment installations for a wide variety of cardio and strength‑training machines (ellipticals, treadmills, bikes, multi‑gym units, etc.). • Vendor must provide uniformed staff with IDs, a 24/7 on‑site superintendent, and a one‑year workmanship warranty plus any manufacturer warranties. • Financial terms require firm‑fixed unit and labor rates, a 15 % markup on parts, and a $60,000 ceiling on repair‑work costs; invoicing is monthly with a 30‑day payment window for undisputed amounts. • Compliance obligations include obtaining a Rancho Cucamonga business license, meeting California labor‑code prevailing‑wage and apprenticeship requirements, and carrying $2 M general liability, $2 M auto liability, and $1 M employer liability insurance.