Purchase of Water Parts

The City of Sugar Land’s Utilities Department is seeking qualified vendors to supply a broad catalog of water‑distribution parts (brass fittings, valves, saddles, meter boxes, clamps, etc.) on a “just‑in‑time” basis for its 650‑mile water system. The contract will be awarded to one or more vendors based on lowest responsive price, will commence upon execution, and run through September 30 2027 with an automatic one‑year renewal option for up to four additional years. Vendors must provide firm unit prices, meet strict material specifications (NSF‑61, AWWA C800, lead‑free brass, etc.), and be able to deliver standard stock items within five working days, emergency stock within four hours, and special orders within ten days. The City will handle all invoicing through its OpenGov Procurement platform; payments are made within 30 days of satisfactory delivery. The solicitation includes detailed insurance, certification, and anti‑boycott requirements. • Supply of over 100 distinct water‑parts items (valves, fittings, saddles, clamps, meter boxes, etc.) • Quantities range from a few dozen to several hundred per item; total annual spend is not disclosed • Firm pricing required; price adjustments limited to CPI‑based changes (±2.5 % per year) or tariff‑based adjustments • Delivery FOB destination; normal stock ≤5 days, emergency ≤4 hours, special ≤10 days • Contract term: 1 year (until 30 Sep 2027) with up‑to‑four optional 1‑year renewals • Mandatory certifications: insurance, conflict‑of‑interest, anti‑boycott, various Texas statutes • Bids due electronically by 11:00 a.m. on 22 Oct 2026; questions due 14 Oct 2026 • Primary contact: Jason Poscovsky, Purchasing Office (email provided)