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City of Palo Alto·California

Watershed Protection Outreach and Graphic Design Services

Closes 1/28/2026$50k – $200kRequest for Proposal
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Description

The City of Palo Alto is seeking a graphic design and outreach consultant to develop integrated outreach strategies and materials in support of its Watershed Protection Program. The consultant will assist the City in developing outreach materials, including traditional and social media, to educate residents, businesses, and industry about stormwater pollution prevention, sea level rise, and other water-related issues. The consultant will also provide graphic design services, including the creation of utility bill inserts, print and digital ads, factsheets, and other materials. The City is looking for a consultant who can develop effective outreach strategies and materials to reduce the quantity of pollutants entering the sewer and storm drain systems. Key aspects of the project include: • Developing an annual outreach plan with the City's contract manager • Creating traditional outreach materials, such as utility bill inserts and print ads • Providing graphic design services, including the creation of customized illustrations and artwork • Coordinating with outside printers and in-house City copying services • Assisting with website content development and maintenance • Optional tasks, including media relations and language translations

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Elise Sbarbori(Contract Administrator)

[email protected]

(650) 496-5958

Key dates

Opened
12/29/2025
Questions due
1/12/2026
Closes
1/28/2026

Last updated

Details

Type
Request for Proposal
Industry
Environmental Services
NAICS
541810
Solicitation №
196412

Budget estimate

$50,000 – $200,000

The City of Palo Alto has allocated $10,000 for annual advertising, and the consultant's contract will be a Not-To-Exceed Budget Per Task form of contract. The total contract value is not specified, but based on the scope of work, it is estimated to be in the range of $50,000 to $200,000 per year, depending on the tasks and services required. The consultant's fees, including hourly rates and costs for materials and subcontracted items, will be negotiated as part of the contract. Factors that may influence the likely payment range include: • The complexity of the outreach strategies and materials required • The consultant's level of experience and expertise in graphic design and outreach services • The number of tasks and services required under the contract • The City's budget for the Watershed Protection Program

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