Third-Party Administrator for City Events

The City of Pontiac is seeking a qualified firm to provide vendor payment services for City-designated events. The selected firm will support the City by processing payments only for vendors approved and selected by the City’s Event Coordinator. The contractor will not be responsible for vendor selection, event planning, event management, or day-of-event operations. Key responsibilities include processing payments for approved vendors, maintaining records of all payments processed, and providing documentation to the City upon request. The contractor must also comply with all City requirements related to documentation, invoicing, and payment processing. • The contract term will be for two years with two one-year options to renew. • The City reserves the right to reject any or all bids or proposals. • The City reserves the right to waive irregularities or informalities in the solicitation process. • The City reserves the right to award a contract to the most responsible and responsive bidder. • The contractor must provide a Certificate of Insurance and meet certain insurance requirements. • The contractor must comply with all applicable federal, state, and local laws, including licensing, civil rights laws, and nondiscrimination provisions.