DRI Grant Administartor

Request for Proposals / Qualifications Request: The Roxbury Arts Group (RAG) is seeking proposals from qualified Administrative Consultants to provide services in conjunction with a recently awarded grant. Minority and women-owned businesses are strongly encouraged to respond. Services to be Provided/Scope of Services: Administrative Services Provide administrative assistance for the Roxbury Arts Group Expansion into Grand Gorge and Repairs - Services to be provided, including but not limited to: Review of and submission of funding commitment and disbursement paperwork; Coordination of construction monitoring and site inspections; Collaborate with Roxbury Arts Group and HTFC staff for project activities Coordinate Architectural and Environmental Services Architectural and Environmental Services Assist RAG in development of written project scopes of work that are consistent with local and state codes and design guidelines Prepare design documents as applicable Prepare Environmental Review documents including forms, documentation, maps, relevant records and findings. Submit final scopes/designs for approval through the State Historic Preservation Office’s Cultural Resource Information System (CRIS). Coordinate environmental assessment of project site to determine the level of investigation required to complete the site contamination review, following program requirements and using ASTM guidelines. This would include assistance with identifying qualified environmental firms, or completion of the reviews if consultant has capacity in house. Requirements are available online, beginning on page 12: https://hcr.ny.gov/environmental-compliance-handbook-0 Submission Requirements: Contact information: Provide the complete name, address and telephone numbers of the firm and for the persons who would be the primary contacts. Services Capability: Provide any relevant evidence that demonstrates the capabilities of the firm to complete all requested services. If any outside sub-consultants are being proposed as part of program, they must be identified. Timeline: Please provide a proposed timeline for the work to be completed, including an estimated start and completion dates and milestones of the program. Written Description of Work and Cost Estimates: Provide a detailed breakdown of all services to be provided along with cost estimates. The Description of Work should outline the firm’s proposed approach for the activity(ies), and demonstrating a strong understanding of the program rules and requirements. Experience and Capacity: Please indicate the firm’s prior experience in working with the Downtown Revitalization Initiative program or any similar programs. Organization Information: Provide an overview of the firm. Selection Process The Roxbury Arts Group will review qualifications in accordance with the submission requirements and review/evaluation criteria. Proposals that are submitted in a timely manner and that comply with the mandatory requirements of the RFP will be evaluated in accordance with the terms of the RFP. The Roxbury Arts Group will begin reviews after the January 30, 2026 deadline date. Review of proposals is expected to be completed by February 15, 2026. Review/Evaluation Criteria: Evaluation Criteria includes, but is not limited to: Management and Availability – Ability to begin and complete activities by Spring, 2027. Cost – Demonstrate reasonable cost of services Capability - Ability of the firm to perform all related services. Experience - The extent and quality of prior relevant experience. Qualifications and references - Individual qualifications and list of proposed personnel for this project as presented by the firm. Evaluations will be performed within one month of their receipt. The selected firm will be notified upon a decision being approved by RAG. A summary of the scope of work includes: HVAC Upgrade Installation of Theatrical Lighting Fire and Security Upgrade Grading of Parking Area General Construction00 Deadline: All required documentation must be submitted on or before January 30, 2026 to be considered. Hard Copies must be delivered to: Executive Director Roxbury Arts Group 5025 Vega Mountain Road P.O. Box 93 Roxbury, NY 12474 Questions: Questions regarding this RFP should be submitted in writing via email to [email protected]. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 10.00% WBE Goal: 10.00%