26-STR-05 Annual Flower Order

The City of Carmel (Hamilton County, IN) is soliciting sealed bids for the 2027 Annual Flower Order (Project 26‑STR‑05). The contract calls for the purchase and delivery of seasonal annual plants—spring, summer, fall, and winter—covering a total of several thousand individual plants and decorative items. Bids must be submitted electronically via the City’s OpenGov portal by 10:00 a.m. on November 4, 2026. A non‑mandatory pre‑bid conference will be held virtually on October 28, 2026 at 8:00 a.m.; requests for the Teams link must be sent to Crystal Edmondson by October 27, 2026. The award will go to the lowest responsive and responsible bidder. The successful vendor must provide a 10 % bid bond, 100 % performance and payment bonds, and a 10 % maintenance bond, and must be prepared to begin deliveries as early as March 2027 (spring) and complete the final winter delivery by November 2027. • Scope: Procurement and delivery of a comprehensive plant inventory for four seasonal installations (spring, summer, fall, winter). • Quantity: Hundreds of trays and individual plants across multiple species (e.g., pansies, begonias, lupines, ornamental grasses). • Delivery schedule: Spring (March 2027), Summer (mid‑2027), Fall (late 2027), Winter (November 2027). • Contract value: Not disclosed; bidders must price unit items and total cost. • Bonds required: 10 % bid bond, 100 % performance & payment bonds, 10 % maintenance bond. • Submission method: Electronic via OpenGov portal; bid forms and attachments must be completed. • Key dates: Pre‑bid conference = Oct 28 2026 (non‑mandatory); Bid deadline = Nov 4 2026, 10:00 a.m.; project start = March 2027; final delivery = Nov 2027.