Description
Missoula County seeks a qualified contractor to produce a three‑night, ticketed motorsports entertainment program for the Western Montana Fair, with optional daytime activities and year‑round partnership responsibilities. The contractor must manage all aspects of the event, including arena preparation, participant recruitment, safety compliance, prize‑money administration, staffing, marketing, and post‑event cleanup, while coordinating closely with county staff and adhering to a strict timeline. The base contract covers the 2026 and 2027 fairs with options to extend through 2032, and the award will be announced shortly after the March 20 proposal deadline.
• Deliver three turnkey motorsports shows (≈2‑2.5 hr each) on July 31‑Aug 2 2026, plus optional daytime programming.
• Provide all production staff, equipment, logistics, safety plan, prize‑money handling, and post‑event arena restoration.
• Supply detailed, itemized cost proposal in a sealed envelope; maintain required insurance (general liability $1 M/$3 M, professional liability, workers’ comp).
• Commit to a 200‑mile, 90‑day non‑compete radius and a long‑term partnership for future fairs.
• Evaluation based on technical capability (40 pts), interview (30 pts), cost (30 pts), and references (15 pts) among other criteria.