Description
The State of Nevada, Secretary of State is seeking proposals from qualified vendors to provide hotel rooms, meeting space, and catering services for the 2024 Nevada Elections Official Training Conference (NEOTC). The conference will be held on December 9th – December 13th, 2024, in Las Vegas, Nevada. The facility must have the capacity to host a conference with 75 attendees, including rooms and an additional 25-30 presenters/panelists, conference/meeting rooms, 3 breakout rooms, vendor demonstration space, catering, audio/visual, and professional event coordinator services.
• The conference is an annual mandatory training for Nevada’s county and municipal election officials.
• The training includes five days of structured courses surrounding elections, business process, technical/administrative sessions, public information, and communications sessions.
• The facility must provide proof of experience with professional event coordination and be able to provide audio and visual support for technical sessions, dinners, meetings, and other events.
• The vendor must provide a cancellation policy, billing arrangement options, and the group room rates and reservation cutoff date.
• The State may award one contract in conjunction with this RFP, and the resulting contract is expected to be for a contract term of one year, subject to Board of Examiners approval.