County Clerk Recorder (CCR) Notification System

The County of Sacramento is issuing an RFI to collect market information on off‑the‑shelf notification solutions that can satisfy California Senate Bill 255, which requires County Recorders to mail deed‑related notifications within 30 days and optionally offer electronic notifications. The County seeks vendors capable of integrating data from the Assessor’s Office (APN, owner name, address) with the Recorder’s document index, generating daily/weekly PDF notices, and providing a public subscription portal for electronic delivery. The effort includes a secure data‑transfer portal, testing beginning December 1 2026, a minimum four‑week testing period, and ongoing quality‑control support. Physical mailing will be performed by County staff; the vendor’s role is limited to software development, data matching, PDF generation, and portal maintenance. • Scope: design, develop, test, and operate a secure notification system (software & portal). • Deliverables: secure data‑transfer portal, daily/weekly PDF notices, reconciliation process, subscription portal, reporting, and support. • Key dates: RFI released 9/25/2026, questions due 10/2/2026, response deadline 10/12/2026 4 PM. • No award guaranteed; this is purely informational. • Applicable to vendors with expertise in custom software development, data integration, and secure government IT solutions.