Mechanical Services and Maintenance

The University of Oklahoma is issuing an RFP to establish a pool of qualified mechanical‑service providers capable of delivering comprehensive maintenance, repair, installation, and emergency support for HVAC, hydronic, piping, and related systems across multiple campuses. The contract will be awarded on an indefinite‑delivery/indefinite‑quantity basis, with an initial term ending June 30 of the year following award and up to six optional one‑year renewals. Vendors must demonstrate direct capability, appropriate licensing, certifications, and insurance, and submit a detailed price proposal using the university‑provided Excel template. • Service categories include HVAC maintenance/repair, hydronic & thermal systems, mechanical piping, fabrication & welding, utility infrastructure, equipment installation & commissioning, preventative maintenance, emergency response, and system upgrades. • Work will be performed at OU’s Norman, Oklahoma City (Health Sciences), Lawton, and Tulsa campuses; multiple contracts may be awarded by location or university‑wide. • Suppliers must provide labor rates (standard, overtime, emergency), travel rates, per‑diem, and parts markup, and must meet stringent insurance, de‑barment, conflict‑of‑interest, and non‑collusion certifications.