Greater Hartford Ryan White Part A Planning Council Support 2026-2029

The City of Hartford is seeking a qualified organization to provide facilitation, administrative, and technical support for the Greater Hartford Ryan White Part A Planning Council (FY 2026‑2029). The contractor will manage meeting logistics, data analysis, community engagement, priority‑setting, reporting, and act as the liaison between the council, the City’s Ryan White office, and service providers. The work is performance‑based, with a one‑year initial term and options for up to three one‑year extensions and short month‑to‑month extensions. • Schedule and facilitate full‑council and sub‑committee meetings, prepare agendas, minutes, and maintain bylaws. • Conduct needs‑assessment activities (surveys, focus groups), analyze epidemiological data, and support the Comprehensive Plan and Statewide Coordinated Statement of Need. • Manage council membership, ensure at least 33 % unaligned consumer representation, provide orientation and ongoing training. • Coordinate the Priority Setting (PSRA) process, fiscal oversight, and act as primary contact for HRSA Project Officer. • Produce required reports, maintain audit‑ready records, and ensure compliance with federal, state, and local regulations.