RFI for FAMIS Replacement

The Higher Education Coordinating Commission (HECC) is seeking information from vendors about available solutions and best practices for modernizing its Financial Aid Management Information System (FAMIS). The purpose of this RFI is to gather information needed to drive the development of a future procurement and contracting process. HECC is looking for a flexible, scalable, and user-friendly system that supports integrated workflows, improves student outcomes, and meets fiscal, regulatory, and accessibility requirements. The system should be able to manage the various grants, scholarships, and other programs that HECC's Office of Student Access and Completion (OSAC) administers to support Oregon students' educational and career goals. Key features and functionalities include: • Grant and scholarship program administration • Financial transaction tracking • Student aid applications • Data security and compliance • Integration with existing systems • Support for multi-language and diverse student populations • Scalability and customization The RFI includes several attachments, such as a respondent information and certification sheet, a disclosure exemption affidavit, and a response cover sheet. Respondents are encouraged to provide detailed information about their system's capabilities and how they can support HECC's requirements. Some of the key points to consider include: • The current FAMIS system has become increasingly difficult to maintain, enhance, and extend • HECC manages hundreds of strategic partnerships across schools, community-based organizations, agencies, and individuals • The new system should be able to support the full lifecycle of award processing with a high degree of flexibility, accuracy, and transparency • The system should be able to track financial transactions by fund, student, institution, disbursement type, and academic year and term • The system should be able to support award forecasting based on historical data, awarding parameters, disbursement schedules, and student enrollment patterns • The system should be able to allocate funds from multiple sources to a single program and adjust projections based on usage trends