BID 26-12 2026 Summer Transportation

The City of Evanston is seeking bids from qualified bus transportation providers to provide one-way, round-trip, and shuttle services for the City of Evanston’s Summer Camp field trips. The City offers over 50 summer camps serving more than 2,000 youth throughout the summer, including general recreation, sports, ecology, arts, aquatic programs, ice skating, preschool, and special recreation. The selected provider must designate a dedicated dispatcher or point of contact and demonstrate the ability to accommodate schedule changes with reasonable notice. Clear protocols for delays, cancellations, and emergencies are required, along with real-time communication with City staff on trip days. • The City requires transportation services that include school bus, mini-bus, and shuttle options, with air-conditioned vehicles. • Vendors must be able to provide ADA-accessible vehicles and accommodate youth with mobility devices and specialized equipment. • The City will designate primary points of contact at each center to coordinate field trip logistics, invoicing, and day-of communication. • Bids will be accepted electronically via E-bidding through DemandStar. • The bid opening will be held virtually via Google Meets at 2:15 P.M. on March 10, 2026.