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City of Palo Alto·California

Irrigation Supplies

Closes 10/9/2026$50k – $250kRequest for Quotation
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Description

The City of Palo Alto’s Community Services Department is seeking multiple vendors to supply irrigation parts and related supplies on an as‑needed basis. A blanket purchase order will be awarded to the lowest responsive bidder for an initial one‑year term, with two optional one‑year extensions. Prices must be firm for each term and include all fees, transportation, and incidentals. Deliveries are required within five business days of each request, with a maximum 5‑day delivery window. The contract may be terminated with ten days’ notice, and price adjustments are limited to 5% annually and must be justified. Vendors must meet extensive environmental and packaging requirements and provide warranties that conform to industry standards.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Renee Howard(Senior Buyer)

[email protected]

(650) 496-5900

Key dates

Opened
9/17/2026
Questions due
9/25/2026
Closes
10/9/2026
Duration
1 year

Last updated

Details

Type
Request for Quotation
Industry
Construction
NAICS
423830
Solicitation №
RFQ 199028

Budget estimate

$50,000 – $250,000

The RFQ does not disclose a contract value. Based on the extensive item list (hundreds of parts, valves, sprinklers, and accessories) and the fact that the City will issue a blanket order covering all of its park‑irrigation needs for up to three years, a reasonable ball‑park is between a low‑six‑figure amount for a small vendor fulfilling only occasional orders and a mid‑six‑figure amount for a larger vendor handling the full volume. Factors influencing the budget include the number of line items actually ordered each year, the unit prices negotiated, optional extensions, and any price adjustments up to the 5 % cap.

AI estimate from the solicitation

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