Description
The Dutchess County Board of Cooperative Educational Services (BOCES) is seeking qualified vendors to supply a full range of branded, commercially‑packaged food and grocery items to its member school districts on a pay‑per‑use basis. The contract will be awarded on a “first‑price‑right‑of‑acceptance” basis, with deliveries made FOB destination, inside‑delivery responsibility, and strict compliance with NY State nutrition and Buy‑American requirements. Vendors must maintain appropriate insurance, provide product documentation (SDS, nutrition labels), and submit regular usage reports.
• Supply only branded, commercially‑packaged food items that meet NY State Child Nutrition and USDA standards (including sugar limits and no expanded polystyrene packaging).
• Deliver items FOB destination, temperature‑controlled for perishables, with inside delivery and placement in designated storage areas; provide replacement for any defective or non‑conforming goods.
• Maintain required insurance (CGL $1 M/$2 M, auto $1 M, umbrella $5 M) and submit all certifications (W‑9, insurance COI, SDS, conflict‑of‑interest, etc.).
• Submit unit‑price Excel pricing sheet on a flash‑drive with the sealed bid; no minimum order quantity required.
• Provide quarterly usage reports and a final annual report; contract runs 1 year (1 Jul 2026‑30 Jun 2027) with up to four one‑year extensions.