Pharmacy Inventory Service

Stony Brook University Hospital seeks a twice annual pharmacy inventory program. A successful pharmaceutical-cost-management program must be data driven. Group Purchasing Organizations, wholesalers, distributors, pharmaceutical manufacturers, and supply-chain divisions of multi-hospital systems need to track costs in a variety of ways. Advances in information technology have made drug usage data more accessible and sophisticated, and effort should be spent to manage and analyze these data. Pharmacy management must also take advantage of the data available in its own facility. A key component of this data is the value and distribution of the Pharmacy medication inventory and the rate at which that inventory turns over. To achieve these benefits a certified Pharmacy inventory of the medication supply must be conducted twice each year by an external provider. Requirements: 1. Must be competent in providing Pharmacy Inventory Services.2. Must be able to send at least an 8-10 person team.3. Team must include a defmed supervisor/team leader.4. All team members are background checked and drug tested prior to being contracted by the inventory company.5. All team member names can be provided to Pharmacy, up to two-weeks prior to on-site visit.6. All team members will be identified by uniform and an inventory company photo ID badge.7. On-site visit must require no more than 3-weeks lead time to schedule.8. On-site visit must take no more than one business day.9. Must be able to start on-site visit by 7 :45 am on scheduled day.10. Must be able to complete physical count in 3-5 hours from start time.11. Must demonstrate high level organization while on site.12. Must review the inventory with Hospital Pharmacy Leadership before exiting for the day.13. Inventory Report:• Completed preliminary report must be provided by end of on-site visit to be checked over for any adjustments and/or approval by Hospital Pharmacy Leadership.• Must be able to provide Final Report within 48-hours of approval.14. If physical count, preliminary report, and review with Hospital Pharmacy Leadership cannot be completed within a 7.5 hour work day, must agree that any additional time will be reimbursed to the Hospital for all staffing required to stay past this time.15. Must have strong organization between the inventory company team leaders and on-site inventory team.16. Must review a sample of all hardcopy inventory sheets prior to being on site.17. Must be responsive to obvious mistakes that may occur, and have processes in place to address them, and a single person responsible to correct any errors.18. Must have in place, defined processes and up-to-date technology to minimize errors and improve efficiency; including but not limited to:• Centralized computer for supervisor to access data coming in from scanners throughout the day.• Scanners pre-loaded with product information.• Successful experience working with Cardinal Health IT.• Ability to access and load a two-year history from the wholesaler.• Competency in uploading direct purchase files provided by Pharmacy.• Ability to allow for alphanumeric product information.• Master file database maintained by company to compare data collected specifically for site to confirm price, UOM, etc. prior to on-site visit.• Ability to test all files and do any necessary clean-up prior to on-site visit.• Ability to download all files to supervisor's computer and each handheld device that will be used on-site prior to arrival.• Provide their own NDC/IT support to work through any incompatibilities with the files during count - ability to manually enter via NDC, search database via description, etc.• Ability to read and interpret Reports provided by Pharmacy for regulated locations e.g. controlled substances vault, restricted storage areas, code carts, Pyxis, floor stock; and incorporate into final report.19. Must provide inventory service to four physical areas:Main Hospital Pharmacy, Operating Room Pharmacy, Ambulatory Surgery Center Pharmacy, and Ambulatory Care Pavilion Pharmacy • Supervisor must walk the department to name locations to be inventoried.• Must be able to name inventory locations as per Pharmacy designation.• Must be able to download each location's individual count throughout the day to the supervisor's computer.• Must have supervisor auditing throughout the day, i.e. locations are gone back to for spot checks, etc.• Must produce a high dollar report of the inventory at least twice during count.• Must produce a high quantity report of the inventory at least twice during count.• Must have immediate reports by location available for review by Pharmacy throughout the day. 20. Must be able to provide post inventory support until inventory is complete and certified by the successful Bidder. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Devos (dba GRX). Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) Total MWBE Goals: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%