RFP 07-26 Emergency ManagementConsulting Services

Montclair Board of Education seeks a qualified consulting firm to conduct a comprehensive emergency‑management and school‑safety program for its 12 school sites and district office. The contractor will perform an all‑hazard vulnerability assessment, update the district’s Emergency Management Plan, deliver on‑site training for staff and security personnel, facilitate a tabletop exercise with local responders, and provide ongoing project‑management tracking and safety‑committee support throughout a 12‑month period. Deliverables include written assessment reports, an updated PDF/printed emergency plan, training materials and attendance logs, a post‑exercise after‑action report, and a live spreadsheet tracking mitigation actions. The firm must have at least five years of NJ school‑district emergency‑management experience and provide three recommendation letters. • Conduct all‑hazard vulnerability assessments for 12 schools and the district office. • Update the Emergency Management Plan, produce PDF and printed binders, and maintain a project‑management tracking spreadsheet. • Provide on‑site training (1‑2 hour sessions) for teachers, office staff, custodians, and security personnel, plus a tabletop exercise with after‑action reporting. • Attend safety‑committee meetings and serve as subject‑matter expert for the superintendent and operations staff. • Submit a detailed fee proposal (line‑item pricing) and comply with extensive New Jersey certifications, insurance, and background‑check requirements.