Print & Mail - FY2027 Open Enrollment Letter / HR

The City of Worcester is seeking a qualified vendor to provide full‑service print‑and‑mail production for its FY 2027 Open Enrollment Letter. The work includes printing a 14‑page letter, producing 9.5” × 6” envelopes (black‑ink only), performing mail‑merge, folding, stuffing, and First‑Class mailing of all employee letters, with the mailing completed no later than April 20 2026. Bidders must submit a sealed bid by the deadline and meet insurance and bonding requirements. • Scope: Print 14‑page letters, print envelopes, perform data‑driven mail‑merge, fold, stuff, and First‑Class mail delivery. • Quantity: Approximately 5,600 units (placeholder figure; actual count to be confirmed). • Timeline: Bids due April 13 2026; mailing must be completed by April 20 2026 – a tight turnaround. • Requirements: Commercial General Liability $1M/$2M, Automobile Liability $1M, Workers’ Compensation, bid bond (amount unspecified), firm FOB Destination pricing, prompt‑pay discount options.