RFP- Postal Services

University of Massachusetts Medical School is soliciting qualified vendors to provide comprehensive postal services, including presort mail processing, equipment leasing, and a cloud‑based internal delivery tracking system. The contract will run for a four‑year base period with optional one‑year extensions and requires fixed‑price proposals covering all hardware, software, and service components. Vendors must demonstrate HIPAA compliance, meet prescribed equipment capacities, and support integration with the university’s PeopleSoft system. • Provide presort mailing services (collection, metering, USPS delivery) for ~8–10 k letters/week. • Supply and lease mailing hardware (postage meters, scales, touch‑screen displays, high‑speed printers, handheld scanners) and associated software licenses. • Deliver a cloud‑based receiving/tracking platform with barcode/RFID, analytics, and PeopleSoft charge‑back integration, complying with HIPAA and state privacy statutes. • Offer installation, training, and ongoing technical support, with a firm‑fixed price for each contract year. • Optional split‑award structure allows separate proposals for mailing services, equipment/software, or tracking system.