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University of Virginia·Virginia

Electronic Medical Records System for The Department of Student Health and Wellness RFP Event ID# 1238897

Closes 10/6/2026$500k – $2MRequest for Proposal
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Description

The University of Virginia is seeking a vendor to supply and implement an Electronic Medical Records (EMR) system for its Department of Student Health and Wellness. This RFP calls for a comprehensive solution that includes software licensing, customization, data migration, training, and ongoing support to modernize health record management for the university’s student population. The award will be made through the UVA public posting portal, and proposals must be submitted by early October. • Provide a full‑featured EMR platform tailored to student health services • Include data migration from legacy systems, user training, and 24/7 support • Deliver implementation services, customization, and long‑term maintenance contracts • Must comply with university IT security standards and privacy regulations (HIPAA) • All responses must be submitted via the UVA public posting portal

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Heather Hite

Key dates

Opened
9/1/2026
Closes
10/6/2026

Last updated

Details

Type
Request for Proposal
Industry
Healthcare and Medical Services
NAICS
541511
Solicitation №
RFP-127616

Budget estimate

$500,000 – $2,000,000

Based on typical university‑wide EMR implementations, the contract is likely to fall in the mid‑to‑high six‑figure range. Costs include software licensing, extensive customization, data migration, training, and multi‑year support. For a medium‑size university health department, total spend could be roughly $0.5 million to $2 million, depending on scope and vendor rates.

AI estimate from the solicitation

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