Special Counsel to the Town Attorney General Liability Defense

The Town of Oyster Bay, New York, is seeking proposals from qualified law firms to provide general liability defense counsel services. The selected firm(s) will be included in the Town's general liability defense panel for a one-year period, with the option to extend for an additional year. The scope of services includes pre-suit claims investigation, pre-trial proceedings, trial, and post-trial proceedings, including appeals. Key requirements and considerations: 1. **Qualifications**: Firms must be admitted to and in good standing with the New York State courts, and preferably the United States District Court, Eastern District of New York. 2. **Proposal submission**: Firms must submit three copies of their proposal, including their firm's resume, individual attorneys' credentials, and representative case work. 3. **Evaluation criteria**: Proposals will be evaluated based on factors such as the magnitude and complexity of the services, the firm's experience and special knowledge, and the cost of services. 4. **Payment**: Payment will be made on a monthly basis, with billing computed on a one-tenth of an hour basis. Attorney work will be billed at a maximum rate of $225 per hour, and paralegal/support staff work will be billed at a maximum rate of $100 per hour. 5. **Conflicts check**: Firms must conduct a conflicts check prior to submitting a proposal and indicate the result in their response. 6. **Professional liability insurance**: Firms must provide proof of professional liability insurance with their proposal. The Town will review proposals and may reject any or all proposals based on the information provided. Qualified firms will be invited to submit an engagement letter, which will be subject to negotiation. **Important dates**: * Issuance date: November 18, 2025 * Proposal submission deadline: December 2, 2025, at 4:00 p.m. EST **Contact information**: * Authorized contact person: Frank M. Scalera, Town Attorney * Email: [email protected] * Phone: (516) 624-6150 * Fax: (516) 624-6196 Firms are advised to carefully review the request for proposals and submit their proposals in accordance with the instructions provided.