RFQ for Downstate Professional Engineering Design Services

Request for Qualifications The New York Office of Parks, Recreation and Historic Preservation (OPRHP) is seeking to retain six (6) professional design teams in the field of Engineering to provide corresponding professional services on a term contracting basis for the Long Island and New York City Districts. Services to be Provided Specific projects are not yet determined but may be assigned via this Contract on an as-needed basis and typically require the design team to provide project schematic (including project renderings), project design, phase studies, investigations, assessments, reports and related services in support of the Capital program for facilities in the identified Parks Regions. The general types of projects are anticipated to include: Geotechnical Subsurface Investigations Survey & Mapping, including Bathymetry Hazardous Material Investigations, Testing, and Abatement Archaeological Services Non-Destructive Testing and Utility Locating Services Building forensics and fatigue analysis Utility Design & Upgrades (water, sanitary, sewer, electric) Water and Wastewater Treatment Systems Building MEP & Structural Fire Sprinkler & Fire Alarm Systems Heat Pump Systems, Including Air and Ground Sources Restrooms & Bathhouses Design of Recreational Facilities, Including Pools and Other Water Features. Building Management Systems Building Commissioning Dams & Dam Condition Evaluation Energy & Sustainability Ground & Building Mounted Solar, Including Coordination for Utility Interconnections Storm Drainage & Storm Water Management Coastal, Embankment, & Slope Stabilization Roadway & Bridge Improvements & Infrastructure Site Planning and Grading Multi-Use Trail Design & Rehabilitation Wetland Delineations & Investigations Waterfront designs, including Boat Launches and Docks (beach & water quality) Shoreline Protection ADA Compliance Cost Estimating & Life Cycle Analysis Environmental Protection & Mitigation Emergency Response Planning and Risk Assessment Permitting Services (must have knowledge of USACE Nationwide Permits, NYSDEC Permits, Joint Applications, NYSDOS, NYSDOH, local health departments, SEQR, SHPO/ Landmark etc.) The successful proposer must have knowledge of Building Codes, and the ability to review and consider local ordinances and regulations as they apply to the projects undertaken by this term agreement. The disciplines required to provide the professional design services for the projects to be undertaken utilizing this term agreement include but are not limited to: Civil Engineering, Structural Engineering, MEP/Building Mechanics Engineering, Transportation Engineering, Environmental Engineering, Geotechnical Services, Cost Estimating and Surveying. Estimate of Cost The total compensation over the term of the agreement shall not exceed $4,000,000 unless supplemented otherwise. Contract Term The term of each awarded contract is sixty (60) months, unless supplemented otherwise, and commences upon contract approval by the Office of the State Comptroller. Work order assignments for specific professional design services against each awarded contract shall be assigned for a period of three (3) years after the date of execution of the contract by the Office of the State Comptroller with the final two (2) years being reserved for completion of work order assignments issued during the initial three (3) years of the agreement. Proposal Format and Submission Instructions Interested firms shall submit qualifications consisting of a short portfolio that includes: A Letter of Interest Not more than 20 pages describing the following: o Firm’s qualifications and relevant experience, including specific project information and photos. o Proposed staffing, proposed sub-consultants (if applicable), and present workload. If subconsultants are proposed, the role of each should be discussed. The submission should describe the organization of proposed project staff indicating the role of each key individual. o A brief description of a proposed project approach shall be included. One- or two-page resumes of key personnel including: a.) education; b.) professional registrations and/or industry certifications; c.) past experience and previous assignments; d.) current assignments (including project locations and duties); and e.) estimated completion date of current assignments. Proofs of professional licensure and firm registration with the State of New York. Client Reference List: Provide the names and contact information for five different Client representatives worked with in the last 5 years. Include: client (company) name, primary contact, and contact information. Contractor Reference List: Provide the names and contact information for five different Contractors worked with in the last 5 years. Include: contractor (company) name, primary contact, and contact information. By the due date listed, a PDF version of the submission shall be e-mailed as an attachment to [email protected]. The subject line of the e-mail shall contain the contract number and title of the offering for which the submission is being provided. E-mails containing a link to a PDF submission will not be accepted. Submissions e-mailed to the authorized contacts will not be accepted, nor will they constitute timely responses if submitted only to the authorized contacts before the due date and time. Professional firms, including Minority, Women, and Service- Disabled Veteran-Owned firms are encouraged to reply. Qualifications & Selection Process Selection of the firm(s) deemed to be “the most highly qualified” shall be in accordance with qualification-based selection procedures. If sub-consultants are proposed, the role of each sub-consultant and their relevant experience should be detailed. The submission should describe the organization of proposed project staff indicating the role of each key individual. A brief description of a proposed project approach may be included. Firms should demonstrate how they apply each of the following criteria by providing specific examples of how they achieved each metric in three previously completed projects: • Creativity of Solutions • Aesthetic Quality • Ability to Design within Context of the Services to be Provided and the Natural Environment • Relevance of Past Projects • Ability to Adequately Staff Projects • Ability to Design to a Budget and meet Established Deadlines • Ability to Work in a Collaborative Environment with both Parks Professionals and other Design Consultants Firms should show their ability to design from a conceptual level through to finished construction documents. The above criteria will be scored, and firms will be ranked accordingly, resulting in a “short list” of top-ranked firms. Reference checks may be conducted for all firms. Remote interviews may be required of any or all firms to determine what firms are selected, dependent upon the initial rankings based on the submitted proposals. The content of the interviews, should they be required, will be used to confirm, or re-evaluate the scores assigned to the above selection criteria. If interviews are conducted, short listed candidates will be re-ranked based upon the final/re-evaluated scores and the most qualified firm will be selected. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: IMEG CONSULTANTS CORP -D005889 CASHIN ASSOCIATES PC -D005890 STANTEC CONSULTING SERVICES INC -D005891 GREENMAN-PEDERSEN INC -D005892 MG MCLAREN ENGINEERING AND LAND SURVEYING PC -D005893 WSP USA INC-D005895 Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00%