ACA Compliance & Reporting for the City of Cambridge 2026-2028

The City of Cambridge is seeking a qualified vendor to provide end‑to‑end Affordable Care Act (ACA) compliance and reporting services for the fiscal years 2026‑2028. The contractor will calculate and generate 1095‑B/C forms, perform electronic filing via IRSAIR, manage hours‑worked reporting, and support the City on any ACA‑related inquiries, penalties, and quarterly reporting. Work will begin approximately October 30 2026 and may be extended through two optional one‑year renewals, subject to funding. The contract is awarded to the lowest responsive and responsible bidder and includes strict insurance, living‑wage, and data‑security requirements. • Design and document the City’s ACA reporting process. • Securely exchange data files with the City (format, frequency, encryption). • Generate, review, and electronically transmit 1095‑B/C and 1094 forms for employees, retirees, and COBRA participants. • Provide weekly status updates, QA testing results, and a final compliance report with transmission receipts. • Address IRS error codes, perform remediation, and handle penalty‑letter responses. • Deliver quarterly hours‑worked reports and annual look‑back data. • Maintain a secure, encrypted environment and archive all project data per City WISP policy.