RFQ for Qualified Engineering Firms NYS Environmental Facilities Corporation

The Town of Urbana is seeking proposals from qualified engineers to provide professional services for the above-referenced planning project. A selection panel will review and evaluate the proposals and submit a recommendation for a single engineering firm for this project. This recommendation will be made to the Urbana Town Board. The Town of Urbana has been awarded a NYSEFC Environmental Planning Grant (EPG) in the amount of $42,000 with a local contribution of $8,400 to develop an engineering report to evaluate potential solutions to extend public sanitary sewer to Town waterfront area. The EPG study will evaluate the extension of public sanitary sewer into Keuka Lake waterfront area. The purpose of this application is to obtain funding to plan and determine the feasibility of providing sanitary sewers to this area of the Town. Findings of the EPG Study will be put into a NYSEFC Engineering Report for an Intended Use Plan listing and CWSRF application for eventual loan and grant assistance. The Town of Urbana is requesting a Statement of Qualification (SOQ) for the completion of the EPG Grant study of required collection system improvements as described above. Qualified Minority and Women Owned Business as well as Section 3 Businesses are encouraged to submit a proposal. The report must follow EFC’s current Engineering Report Outline (copy of EFC engineering report guidelines can be found at: https://www.efc.ny.gov/EPG). The report must follow EFC’s current Engineering Report Outline requirements and must contain the following items as part to the study scope: 1) Consider storm and flood resiliency (sea level rise, storm surge, potential for flooding impacts, or other extreme weather event) 2) A comprehensive analysis of the following alternatives: a. No-action alternative b. Decentralized Systems (Include Individual Parcel Analysis) c. New Sewer Collection System connected to an Existing Wastewater Facility d. New Sewer Collection System connected to a New Wastewater Facility Any alternatives considered technically infeasible should be identified as such and the rationale briefly discussed. Smart Growth alternative(s) must be considered and documented in the engineering report. Any final engineering agreement must have the current copy of the NYS EFC terms and conditions attached as a supplement to the agreement. STATEMENT OF QUALIFICATION (SOQ): The SOQ response shall include the following: 1. Describe your firm's experience in providing design and construction phase engineering services for projects similar to the Town of Urbana. 2. Describe the organization and management effort you propose to accomplish the project. 3. Identify the person you propose to serve as the Project Manager and include resumes of the individuals who will be assigned to the project. 4. Describe specific engineering services that your firm will provide to assist the Town in completing the project. 5. Confirmation that the proposer is a professional engineer licensed to work in the State of New York. 6. Provide a proposed schedule to complete the project in a timely manner. 7. Under separate cover, provide a rate schedule and fee proposal for engineering services necessary to complete the study in conformance with the NYSEFC planning grant report format. 8. Provide a list of successfully completed NYS EFC EPG Reports completed over the last four-year period and include contact information for three (3) references. The selection of the Consultant will be based upon the following criteria: successful performance in providing Engineering Services for similar projects; knowledge and familiarity with the Town’s sanitary sewage collection system, technical capability (including experience) of the Project Manager and Project Team; the availability of the Consultants Staff and resources to assist the Town of Urbana; and experience with NYSEFC Funded Projects and the EPG grant program in particular. The relative weight of each criterion to be used by the Town in evaluating the proposals will be as follows: · Knowledge and familiarity with the Town of Urbana’s Infrastructure. Maximum Points: 30 · Project Management Approach: Response as outlined regarding the Firm’s Project Management Approach and the performance of the identified services as well as the timeliness of project deliverables. Maximum Points: 20 · Availability of Staff and Experience of the Project Team: Having the right team helps deliver a project within budget and on schedule. The Town will give considerable weight to the individual qualifications of the project team members who will be assigned to do a majority of the work identified. Considerations will include the individuals’ qualifications, experience, and location of key personnel. Maximum Points: 30 · Experience with NYSEFC Funded Projects: The Firm’s familiarity and experience in successfully satisfying NYSEFC engineering report and MWBE requirements will be reviewed and ranked. Maximum Points: 20 MBE/WBE The Town of Urbana is an equal opportunity employer and supports the use of Minority Business Enterprise, Women’s Business Enterprise firms as part of your proposal. Minority and Women’s business enterprises are strongly encouraged to apply. Please provide a copy of your qualifications and related materials via electronic or hard copy. Proposals may be transmitted as two total files electronically in a PDF format consisting of 1) a Statement of Qualifications and 2) Billing rates or in a sealed envelope with a separate cost estimate attachment no later than 10:00am, February 6, 2026. Please mark your response “REQUEST FOR ENGINEERING – EPG Sewer System Improvements Study” and send or mail your response to: Deanna Tompkins, Clerk Town of Urbana 8014 Pleasant Valley Road Bath, New York 14810 Tel: (607) 9734-1548 Email: [email protected] Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 1.00% WBE Goal: 2.00%