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U.S. Department Of State·District of Columbia

Request for Proposal (RFP)- Embassy Janitorial Services Contract

Closes 7/16/2026$150k – $250kRequest for Proposal
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Description

The U.S. Embassy Lilongwe is seeking proposals from qualified vendors for the provision of janitorial services at the U.S. Embassy Compound, NICO House, Public Diplomacy, and Embassy Warehouse in Area 4. The contract will be for a one-year period with a possible extension. The contractor will be responsible for providing all necessary personnel, equipment, and materials to perform the work. The scope of work includes standard services such as sweeping, dusting, vacuuming, and cleaning of restrooms, as well as periodic and monthly cleaning requirements. * Standard services: sweeping, dusting, vacuuming, cleaning of restrooms, etc. * Periodic and monthly cleaning requirements: polishing brass surfaces, dusting tops of furniture, spot cleaning baseboards and walls, etc. * Temporary additional services: supporting special events, emergencies, and residences. * The contractor will be required to provide qualified personnel, maintain appropriate staffing levels, and control overtime. * The contractor will be responsible for maintaining discipline at the site, taking precautions to prevent unlawful conduct, and preserving peace and protecting persons and property on site.

Attached files

Contact

Victor Kalumo(Procurement Officer)

[email protected]

+265887378363

Key dates

Opened
6/30/2026
Pre-bid meeting
7/9/2026
Site visit
7/9/2026
Closes
7/16/2026
Duration
13 months

Last updated

Details

Type
Request for Proposal
Industry
Custodial and Facilities Services
NAICS
561720
Solicitation №
PR16067521

Budget estimate

$150,000 – $250,000

The budget for this contract can be estimated based on the scope of work and the number of personnel required. The contract requires a minimum of 24 personnel to perform the standard services. Assuming an average monthly salary of $500 per person, the total monthly labor cost would be $12,000. Additionally, the contractor will need to provide equipment, materials, and other expenses, which can be estimated at 20% of the labor cost. Therefore, the total monthly cost would be $14,400. For a 13-month contract period, the total budget would be approximately $187,200. However, this is a rough estimate and the actual budget may vary depending on the contractor's actual costs and the final contract price.

AI estimate from the solicitation

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