City of San Ramon RFP Bid

Link to Athletic Field Use Analysis RFPQuestion & Answer Document - last updated 4/23/26The City requires Athletic Field Use Analysis (“Services”). The project includesa comprehensive Athletic Fields Use Analysis to evaluate existing sports fields, usage patterns, and capacity. The study will identify deficiencies and opportunities to maximize field use for all sports groups and identify recommendations to increase use capacity. The analysis will incorporate benchmarking with peer agencies, alignment with best practices, and stakeholder and community input, including surveys and public engagement. Final recommendations will provide actionable guidance for field operations, allocation policies, and long-term planning and investment decisions.CITY may pursue additional project phases, including Demand Forecasting and Level ofService Analysis and Capital Improvement and Phasing Strategy, and invites Respondents to identify and include any such optional phases or related services within their proposal for consideration.Requests for Information: Questions or objections relating to the RFP, Agreement, theattachments hereto, the RFP procedures, or the required Services may only be submitted via email to Mae Mlyniec, Program Manager, at [email protected] by 4:00 p.m., April 23, 2026 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.Submittal Instructions. Proposals must be received by the City by or before May 7,2026 at 2:00 p.m. (“Proposal Deadline”). Respondent must submit one original and three (3) identical copies of the Proposal in a sealed envelope labeled with Respondent’s name and return address, marked “Proposal for Athletic Field Use Analysis,” and addressed as follows:City of San RamonATTN: City Clerk7000 Bollinger Canyon RoadSan Ramon, CA 94583The Proposal may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the Proposal Deadline. Late submissions will be disregarded.Planned RFP Schedule:RFP Issued: April 6, 2026Request for Information Deadline: April 23, 2026 by 4:00 p.m.Proposal Deadline: May 7, 2026 by 2:00 p.m.Interviews (if requested by City): May 11, 2026Notice of Selection: May 12, 2026Commence Services: May 25, 2026