RFP# 24-0819, Copier Lease and Maintenance Contract

The Clarke County School District issued RFP # 24‑0819 to lease and maintain copier equipment for a 60‑month period, including software licensing and ongoing support. An evaluation worksheet dated 9 Sept 2024 ranked eight vendors, with Athens Digital System Inc. emerging as the highest‑ranked proposer based on cost and mandatory documentation compliance. The contract is structured as a flat‑rate monthly lease covering equipment, maintenance, and Papercut print‑management software, with optional add‑ons (e.g., stapler, badge reader) listed separately. • Scope: 60‑month lease of copiers, preventive maintenance, parts, and Papercut software licensing. • Awarded Vendor: Athens Digital System Inc. (Athens, GA) with a base monthly cost of $31,368.81. • Evaluation: Cost scores and mandatory document checklist scores were used; the highest overall score led to the recommendation.