AtoM and Archivematica Annual Maintenance Agreement

The City of Vancouver is issuing a direct‑award (sole‑source) contract to Artefactual Systems Inc. for the ongoing technical support, maintenance, and consulting services associated with its open‑source archival software stack (AtoM, Archivematica) and the underlying Ubuntu operating system. The work covers installation of upgrades, security patches, integration support, outage resolution, custom code maintenance, workflow optimisation, and help‑desk assistance over a three‑year base period, with the possibility of nine additional one‑year extensions. The contract value is approximately CAD 118,560 for the initial term. • Scope: Annual maintenance & support for AtoM, Archivematica, and Ubuntu OS (install upgrades, patches, integration, custom code, consulting, help‑desk). • Term: 3‑year base term, optional nine 1‑year extensions (up to 12 years total). • Value: CAD 118,560 (~USD 88,900) for the base three‑year period, lump‑sum pricing. • Procurement: Notice of Intent to Contract (NOITC) – sole‑source award to Artefactual Systems Inc. due to business continuity and existing relationship. • Key Dates: Opening 30 Mar 2026, sealed‑until 13 Apr 2026.