Archives Collection Management Database

The State of Colorado, through its Department of Personnel Administration, is seeking a cloud‑based Archival Records Management System to serve the Colorado State Archives. The contract will require the vendor to provide a fully functional, secure, and WCAG‑2.1‑compliant platform capable of ingesting, storing, searching, and exporting archival collections, as well as supporting data migration from legacy systems, robust backup and audit controls, and ongoing business continuity planning. The solicitation emphasizes personnel qualifications, accessibility, security (SOC 2 Type 2), and detailed implementation planning, including timeline to go‑live. • Cloud‑based software to manage archival collections for a state agency. • Must support migration of existing records and bulk editing tools. • Requires SOC 2 Type 2 audit evidence and WCAG 2.1+ accessibility compliance (VPAT). • Includes requirements for data backup, security, and business continuity documentation. • Vendor must outline staffing, subcontractor usage, and transition plans. • Implementation timeline and go‑live date to be defined by award.