Description
The State of Nevada is seeking a qualified contractor to provide secure, climate‑controlled off‑site record storage for the Southern Nevada Adult Mental Health Services program. The contractor will assume responsibility for the transfer of approximately 9,500 existing boxes, maintain a barcode‑indexed inventory, deliver and retrieve records on both routine (24‑hour) and urgent (2‑hour) notice, and perform secure destruction of records at end‑of‑retention. The contract includes a flat monthly minimum charge, per‑cubic‑foot storage rates, and a technology portal for inventory access. All work must comply with HIPAA, 42 CFR Part 2, and Nevada fire‑safety regulations, and the vendor must hold the required insurance and be registered in SAM.gov.
• Transfer ~9,500 boxes from current vendor to new secure facility.
• Ongoing storage, barcode‑tracked inventory, and monthly portal access.
• Routine (24‑hour) and urgent (2‑hour) delivery/pick‑up services, plus secure record destruction.
• Fixed‑price contract for four‑year term (Jan 15 2027 – Dec 31 2031) with optional one‑year extensions.