Archives Collection Management Database

Colorado State Archives is soliciting proposals for a cloud‑based Archival Records Management System (ARMS) to replace its legacy database. The contract will cover system design, implementation, data migration, security, accessibility compliance, backup, and ongoing support. The vendor must demonstrate experience with governmental archival collections, provide detailed migration plans, ensure WCAG 2.1+ accessibility, maintain SOC 2 Type 2‑validated controls, and supply a business continuity plan. The award will include a cost proposal and a timeline from award to go‑live. • Cloud‑based platform to manage archival collections, metadata, and user access • Migration of existing records from the current system with data‑quality validation • Robust security controls (SOC 2 Type 2, encryption, audit logging) • WCAG 2.1+ accessibility and VPAT documentation • Backup and disaster‑recovery strategy with audited processes • Business continuity plan and optional subcontractor involvement • Detailed staffing plan with key personnel, training, and replacement procedures • Implementation timeline and post‑go‑live support • Cost proposal submitted via Exhibit C (pricing worksheet)