Description
This solicitation seeks a single‑vendor solution to host and execute the 2024 Adoption Month Event (National Adoption Day) on Saturday, November 24, 2024. The vendor must provide an indoor, handicap‑accessible venue for up to 200 guests, complete catering (buffet lunch with meat and vegetarian options, desserts, unlimited non‑alcoholic beverages), and family‑friendly games/entertainment, along with any required staffing and A/V equipment. The contract requires the vendor to meet extensive insurance requirements (CGL, workers’ compensation, business auto liability, additional insured status, waiver of subrogation, and A.M. Best ≥ A‑VII) and to submit all standard post‑award documentation (W‑9, insurance certificates, supplier portal registration).
• Event date: Saturday Nov 24, 2024 (setup 8‑10 a.m., event 10 a.m.–2 p.m.)
• Scope includes venue rental, catering for 200, entertainment, and logistics support.
• Bids were accepted July 17‑26, 2024; award announced July 26, 2024.
• Vendor must be located in Cuyahoga County or a contiguous county with accessible transport.