Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027

The Wisconsin Army National Guard is seeking a vendor to provide full event services for a two‑day post‑demobilization Yellow Ribbon Reintegration Event in Wisconsin Dells. The contract includes lodging for 205 double‑occupancy rooms, conference and breakout spaces for approximately 500 attendees, professional audio‑visual support, high‑density Wi‑Fi, continuous beverage and snack service, and an on‑site event coordinator. The vendor must submit an all‑inclusive firm‑fixed‑price quote by mid‑November 2026. • 205 double‑occupancy hotel rooms (night of 9 Jan 2027) plus parking for 250+ vehicles. • Conference venue with a main session hall, resource/fair room, privacy room, childcare and infant/nanny rooms, and six breakout rooms (used on Day 2). • Full A/V package: projection screens, sound system, wireless mics, backup carts, and Wi‑Fi for 500+ concurrent users. • Catering limited to continuous water, snack stations and beverage service for 500 attendees each day; no full meals. • Dedicated on‑site coordinator, setup beginning 8 Jan 2027 (access no later than 1600 hrs), and compliance with safety standards for childcare areas.