Description
The Washington State Administrative Office of the Courts (AOC) is seeking competitive proposals from venues that can provide lodging, meeting space, catering, and audiovisual services for a rotating series of judicial conferences across Washington. The solicitation is divided into multiple contract categories (large, mid‑size, small, unique annual event, and an ad‑hoc vendor pool) with contracts potentially lasting up to three years. Proposals must be submitted electronically, include a detailed questionnaire, certifications, and a proposal summary, and must adhere to per‑diem pricing and direct‑bill payment requirements.
• Scope includes hotel rooms, conference rooms, catering (per‑diem breakfast/lunch), AV equipment, and ancillary services such as parking, shuttle, and ADA‑compliant facilities.
• No subcontracting through third‑party travel agencies is allowed; bidders must be the primary contractor.
• Estimated initial contract value is $45,000; contracts may be extended and the Category 5 vendor pool remains active for up to three years.
• Pre‑bid virtual conference on 29 Oct 2026; final proposal due 7 Dec 2026; award expected 30 Apr 2027.