OSU/A&M As-Needed Event Services - Food, beverage and bar, event rentals, audio-visual rentals.

Oklahoma State University and the A&M Systems are seeking a qualified vendor to provide “as‑needed” event support services across the university’s campuses. The contract will cover four distinct service categories—catering and food service, beverage and bar service (including alcoholic beverages), event rentals (tables, chairs, linens, décor, etc.), and audio‑visual equipment and staffing. The university anticipates more than 1,000 events per year, ranging from small meetings to large galas of up to 1,500 guests. Vendors may bid on any combination of the categories and will be evaluated on experience, quality, and proposal completeness. The award will be a one‑year base period with the option to renew for up to four additional one‑year periods. All proposals must be submitted and sealed by 23 Oct 2026 4:00 PM CDT, with required certifications and non‑collusion documents uploaded beforehand. • Four optional service categories: food/catering, bar & beverage, event rentals, and AV rentals/services. • One‑year base contract, renewable up to four additional years. • Open to any qualified vendor; submission deadline 23 Oct 2026 4:00 PM CDT. • Requires certification of terms, non‑collusion affidavit, and answers to supplier‑responsibility questions. • Evaluation based on best‑value criteria (experience, quality, proposal format).