Event Services & Related Products

Plano ISD is seeking vendors to provide a broad range of event‑related supplies and services on an “as‑needed” basis for graduation, athletic, celebratory and other school events. The solicitation covers purchase or rental of decorations, DJs, security staff, event planning, party equipment, photo booths, sound & lighting, tables/chairs/furniture, table settings, tents, and related items. Vendors must submit a proposal to be placed on the district’s approved vendor list; they may bid on any subset of line items but must bid on at least one. Discount amounts are required for offered items; “no bid” is selected for lines not offered. The contract’s estimated annual spend is $250,000 (potentially up to 25 % higher) and will run for an initial one‑year term with up to four automatic one‑year extensions, plus a possible 120‑day extension at the district’s discretion. • Scope includes decorations, DJ/entertainment, security staffing, event planning, equipment rentals, photo booths, AV services, furniture, linens, tents, etc. • Annual budget ~ $250K (± 25 %). • Initial term 1 year, auto‑extend up to 5 years total. • Vendors must be on the approved list to be considered for future orders. • Proposal deadline 06/08/2027; questions due 05/25/2027. • Contact: Brandi Dahlquist, (469) 752‑0296, [email protected].