Special Events Equipment Rental

The City of Dania Beach is seeking qualified vendors to provide rental, delivery, setup, maintenance (as needed), teardown, and removal of special‑event equipment for city‑sponsored festivals, ceremonies, and recreational activities. The scope includes a catalog of items such as picnic tables, portable stoves, ovens, food warmers, and associated service fees (delivery, setup, weekend/holiday rates, emergency service). Bidders must submit sealed electronic bids by 10:00 a.m. on November 30, 2026, and the bid prices must remain firm for at least 120 days. The City requires proof of licensing, insurance (minimum $1 M per occurrence general liability, $1 M auto liability, workers’ comp), and evidence of past performance on comparable projects. All bids are confidential until 30 days after opening. The contract will be awarded at a City Commission meeting, subject to fund availability and compliance with Florida public‑records law. • Equipment categories: tables, chairs, portable stoves, ovens, food warmers, and ancillary service items. • Service obligations: delivery, setup, on‑site maintenance, teardown, and removal for each event. • Submission method: electronic via the City’s e‑Procurement portal; bids must include a completed questionnaire, certifications, and insurance certificates. • Key dates: posting Oct 29 2026, bid deadline Nov 30 2026 10:00 am. • Evaluation criteria: experience with similar event equipment rentals, financial stability, licensing, insurance, and compliance with city policies.