Description
The Navajo Nation Division for Children and Family Services is seeking a qualified vendor to host and manage its 2026 Winter Symposium, a multi‑day event for approximately 510 participants. The contractor must provide complete event services—including venue space, audiovisual equipment, catering (buffet lunches, dinner banquet, snacks, and beverage stations), breakout rooms, exhibitor booths, and full coordination with agency staff—while complying with Navajo Nation procurement rules and 2 CFR Part 200. The schedule is tight, with questions due November 2, proposals due November 6, award expected November 9, and the event itself occurring mid‑December.
• Host a 3½‑day symposium (December 14‑17 2026) for 480 employees plus 30 guests/presenters.
• Supply meeting spaces (1 main hall, 15 breakout rooms, exhibitor area) with AV, Wi‑Fi, and staging.
• Provide full catering services: daily buffet lunches, a banquet dinner, snack stations, and beverage service.
• Deliver all required certifications (debarment, non‑collusion, insurance, W‑9) and meet Navajo Nation and federal compliance standards.