Hotel Conference Package

The U.S. Department of State’s Tri‑Mission Vienna is seeking a qualified vendor to provide a full‑service hotel conference package for an event on 26 January 2027. The scope includes a one‑hour exclusive lunch for 50 attendees in a smaller room and a main program for 80 attendees in a larger hall, with detailed audio‑visual, furniture, and catering requirements. The vendor must supply space (250‑300 sq m), set‑up, food‑and‑beverage service, and equipment such as projectors, microphones, and podiums, and manage a coffee break and a flying buffet. • Event date: 26 Jan 2027, 12 pm‑8 pm, Vienna city centre (1st district) • Exclusive lunch: 50 participants, 3‑course served lunch, round tables, AV setup • Main program: 80 participants, theater‑style seating plus classroom tables, coffee break, buffet dinner, AV equipment • Minimum venue space 250‑300 sq m; requirement for both seating and standing networking areas • Submission deadline for proposals: 10 Nov 2026