URFP #27-03-CH Conference Facilities, Catering and Audio-Visual Services for Clean Water Finance-EPA All-States Meeting

The Virginia Department of Environmental Quality is seeking a vendor to provide conference facilities, catering, and audio‑visual services for a multi‑day EPA Clean Water Finance All‑States meeting in Virginia Beach. The work includes boxed breakfasts and lunches, buffet options, service charges, gratuities, meeting room rentals, projectors, screens, technical support, and wireless microphones for two consecutive days, as well as snack provisions. The contract will be awarded to a small‑business‑set‑aside vendor. • Provide venue space and meeting rooms for Days 2‑3 of the event. • Supply full catering services (breakfast, lunch, buffet, snacks) per‑person with associated service fees and gratuities. • Deliver AV equipment (projectors, screens, microphones) and on‑site technical support throughout the conference.