Event/Meeting Space rental

The Commonwealth of Massachusetts Division of Marine Fisheries needs to secure meeting space for stakeholder gatherings, public hearings, and commission meetings throughout the state when state facilities cannot accommodate the required capacity. The solicitation calls for hotels, conference centers, or community rooms capable of holding 25‑200 attendees, with optional audio‑visual and Wi‑Fi support, on a fee‑for‑service basis for periods not exceeding six months per use. A single‑contractor award (up to ten contractors) will be established for an initial four‑year term with one optional four‑year renewal, and contracts will be awarded to SBPP‑eligible small businesses where possible. • Provide meeting rooms (25‑200 people) with optional A/V and Wi‑Fi. • Rental periods up to six months per event; contract length 4 years (renewable 4 years). • Open‑market procurement; electronic quotes only; SBPP preference for Massachusetts‑based small businesses.